ࡱ>  Jbjbjޥ 7ǴǴMB@ @ 8dD(:0FFF!>_s tDvDvDvDvDvDvD$GIfD!!DFFD= = = |FFtD= tD= = n>JBF0?G6@ `DD0DV@5J5J@JBJB&5JpB= DDD5J@ `: Minutes of the Academic Senate Meeting Wednesday, December 2, 2015, 3 p.m. CLA Building 98, P2-7 PRESENT: Alas, Alex, Dickson, Duran, El Naga, Eskandari, Farmer, Garver, Ghazanfari, Guthrie, Guyse, Husain, Ibrahim, Kampf, Kopplin, Lloyd, MacNevin, Mao, Mirzaei, Mulley, Nelson, Neto (Proxy Shih), Pettengill, Polet, Prichard-Schmitzberger (Proxy Salem), Quinn, Salem, Salik, Sancho-Madriz, Shen, Shih, Simjee, Small, Sohn, Speak(Proxy-Garver), Swartz, Tang (Proxy-Husain), Von Glahn, Winer (Proxy Kopplin) GUESTS: S. Alva, S. Coley, M. Danico, L. Dopson, K. Forward, G. Hamilton, S. Hilles, B. Jersky, D. Lewis, C. Pinter-Lucke, L. Rotunni, S. Srinivas, M. Woo, L. Preiser-Houy 1. Minutes - November 18, 2016 M/s/p to approve the November 18, 2015 Academic Senate Minutes as written. 2. Information Items Chair's Report Chair Eskandari started the meeting with the breaking news of the shooting at the Inland Regional Center in San Bernardino and requested that we remember the victims and their families in our thoughts and prayers. Apportionment Chair Eskandari presented a PowerPoint Presentation,  HYPERLINK "http://www.cpp.edu/~senate/documents/packet_documents/00_2015-16%20Packet%20Documents/12.02.15/Academic_Senate_Apportionment_Fall_2015.pdf" http://www.cpp.edu/~senate/documents/packet_documents/00_2015-16%20Packet%20Documents/12.02.15/Academic_Senate_Apportionment_Fall_2015.pdf (ATTACHMENT 1) that detailed the apportionment of the Senate. According to Appendix 17, Article III, the Academic Senate shall consist of thirty five (35) elected representatives. Thirty-three of the senators proportionally represent the academic colleges. The proportional representation shall be established every three years. The senate has been apportioned for 2016/17 through 2018/19. The details of the procedure used for apportionment are provided in AS-940-945/EP, Review of Academic Senate Organization and Representation. The result of the new apportionment is that the College of Science gained one seat and the College of Letters, Arts, and Social Sciences lost one seat. The CLASS constituency does not have a term that expires in 2016; therefore, the Academic Senate will need to conduct an election among the current CLASS senators to fill the available seats, unless a sitting senator voluntarily surrenders her/his seat. b. Presidents Report President Coley requested that we keep the victims and families of the San Bernardino tragedy in our prayers and requested a moment of silence in honor of the victims. President Coley had a meeting with the College of Agriculture to discuss the Spadra land allotment requested by the Air Resources Board (ARB). The Air Resources Board has requested 17 acres of land on the 150-acre Spadra Farm for its offices and labs. The President stated that there were a number of concerns and questions raised about allocating 17 acres to the ARB, but she assured the participants that the remaining Spadra property would continue to be an integral part of the College of Agriculture and would continue to support its mission and provide the learning experiences that are needed for the College of Agriculture students. The President emphasized that Cal Poly Pomona needs to continue to generate opportunities for public/private partnerships to support the entire academic enterprise. New strategic planning, academic planning and master planning processes are needed to provide the guiding principles for future growth. c. Provosts Report Provost Alva thanked the Academic Senate for a phenomenal term and for their effort and commitment to the University. d. Vice Chair's Report Vice Chair Garver reported. NEW REFERRALS: (0) REJECTED REFERRALS: (0) WITHDRAWN REFERRALS: (0) SENATE REPORTS FORWARDED TO PRESIDENT: (1) AS-2467-145-AA Response to Presidents Response for Proposed Length for Semesters (Fall & Spring), Breaks (Thanksgiving, Winter, & Spring) for Calendar Conversion PRESIDENT REPONSES TO SENATE REPORTS: (0) AS-2487-156-GE History of American Institutions and Ideals, 1877 Present (GE Synthesis C4) AS-2488-156-GE PLS 420 American Political Institutions and Behavior (GE Synthesis D4) AS-2489-156-GE MU 424 Beatlemania (GE Interdisciplinary Synthesis C4/D4) REPORTS RETURNED TO COMMITTEE: (0) e. CSU Academic Senate Senator Swartz stated that the Chancellor has responded to the six (6) CSU Academic Senate resolutions passed at the November meeting. The details of the resolutions are located at  HYPERLINK "http://www.calstate.edu/acadsen/Records/Resolutions/2015-2016/index.shtml" http://www.calstate.edu/acadsen/Records/Resolutions/2015-2016/index.shtml. f. Budget Report Two meetings scheduled for January. The January 6th meeting will be just with the committee. On January 13th the committee will be meeting with the University Budget officials and the Presidents Office to learn more about the campus budget for the upcoming year. g. CFA Report No report h. ASI Report Senator Simjee reported. Midnight Madness Midnight Madness will take place this Friday December 4th from 10 pm-midnight. This event will help students to relieve themselves of stress prior to finals preparation. i. Staff Report Senator Pettengill reported. Reminder: Donations for Pomona Police Department/Santa Cop Program and Military Holiday Cards A quick reminder that Staff Council will be accepting stuffed animal donations for the Pomona Police Department Santa Cop Program as well as holiday cards for members of the Military on Thursday, December 10th, from 11:30am to 1:00pm in the CLA building, 8th floor, Heritage Room. Reminder: Rose Float Fundraiser Another quick reminder; Staff Council is still in the middle of their fundraising efforts for the Rose Float Committee. Each college was asked for a specific donation. To find out more about what your department was asked to contribute you may contact me (Kat Pettengil) directly or check with your Deans office. Tickets are also being sold for a raffle that will include 2 tickets to the Rose Float Parade. The proceeds from ticket sales will go to the Rose Float Committee. j. Semester Conversion Report No report 3. Academic Senate Committee Reports Time Certain 3:45 p.m. a. AA-003-145, Definition of Class Time Modules and Finals Schedule for ɫ Semester Calendar SECOND READING Committee Chair Nelson presented the report. M/s to adopt AA-003-145, Definition of Class Time Modules and Finals Schedule for ɫ Semester Calendar. Recommendations A. The Academic Affairs Committee recommends that the Academic Senate adopt the class time modules detailed in Attachment 1 to this report and the corresponding final exam schedule detailed in Attachment 2. B. The Provosts Office and the Steering Committee for Semester Conversion shall develop an appropriate timeline for the departments to provide a pilot class schedule for AY 2018-2019. The Provosts Office shall study the proposed schedules to determine if any additional changes are needed to the proposed time modules. If it is determined that additional changes are needed, the Provosts Office, in consultation with the Academic Senate Academic Affairs and Executive Committees, may implement the required changes. Committee Chair Nelson reviewed a PowerPoint that was presented at the May Academic Senate meeting. The following slides were viewed: Popular Quarter System Time Modules Time Utilization for each day of the week Unit Distribution of Proposed Semester Courses One of the discussion points focused on the modules for lab and activity classes. The need for a 4-unit, 3-day class module has been reduced because the department that requested the module has reconfigured the units. Dr. Nelson also posted a listing of the CSU Campuses that allow MW morning modules for classes with 3 or more units. Both the PowerPoint (ATTACHMENT 2) and the listing of CSU campus information (ATTACHMENT 3) are posted on the Academic Senate website at:  HYPERLINK "http://www.cpp.edu/~senate/documents/packets/2015-16/12-02-15.shtml" http://www.cpp.edu/~senate/documents/packets/2015-16/12-02-15.shtml. Committee Chair Nelson also reviewed the discussion portion of the Committee report. The general guidelines detail the abbreviations for the days of the weeks and state that University Hours are proposed to remain on Tuesdays and Thursdays from 12:00 1:00 p.m. Credit Hour defines that there will be a 10 minute period between modules, lecture classes, activity classes and technical activities and laboratory classes. The Scheduling Guidelines are contained in the attached modules. The following modules are proposed: One day classes on any day of the week Two day classes on MW, MF, WF, Tu-Th or SaSu Three day classes are on MWF Final Exam will be 110 minutes this allows for no conflicting final exam times Final Exams for one-unit, lecture courses have to be done by consensus More detailed information is contained in the Committee Report. Discussion Motion to Adopt Provost Alva requested Dr. Nelson highlight the most substantive difference between the current time module pattern and the proposed time module pattern. Dr. Nelson stated that there are many more two day a week time modules, including the MW morning which are not currently used. The MF and WF modules are also included. One thought from the Committee was that it might be easier to schedule labs for a 3-unit lecture and associated 3-unit lab. It is the Committees opinion that the proposed modules offer more flexibility. Dr. Alva stated that she recognized the effort and time that the faculty has invested in the process; but, she had some reservations about the proposal. She stated that the number one complaint from students is that they cannot get into a class because the class they need is in direct conflict of one they are enrolled in. The high level of complexity and flexibility makes it difficult from a student perspective. The one day a week classes will conflict with other modules over a long period of time. The university has sought impaction for many programs because we dont have the resources to expand our curriculum. We have closed access in favor of quality. This proposal will limit the utilization of space in the morning module. Dr. Alva stated that she has talked with the Senate leadership and we should work to find a compromise. President Coley stated that the campus is going through the master planning process. The authorization of new buildings requires an analysis of the current space utilization. If our classrooms are unused on the Monday through Saturday schedules, the campus will not be able to replace a building. Underutilization of space presents a problem for future growth. A senator provided comments regarding the twice a week and once a week modules. In some colleges the 2-unit lecture and 1-unit lab or 3-unit lecture and 1-unit lab or activity should be considered. The one thing we tried to do is break down the barrier of lecturer and lab. Make it a natural integration of lecture and activity, not a clear demarcation for each. On paper it may look wasteful, but in reality the 3 plus 1 course would be scheduled as a MWF course therefore utilizing space that would otherwise stand vacant. This has been designed to be as seamless as possible. It will look nonstandard at the surface and be more seamless for students. Dr. Pinter Lucke addressed the one-unit, one-day a week modules. Finals during one of the class meetings is not recommended. There are a specified number of hours for the one unit course. We should assign exam times. Another senator stated that the one day a week class could be a nightmare for scheduling conflicts. A question was raised why the four-unit, four-hour classes are in the afternoon only. Dr. Nelson did not recall the Committee deliberations on the topic. The 7 am module was also questioned. Provost Alva provided information on the MW TTH F schedule. Less than of 1 percent of the total enrollment is on Friday only. How much is generated by Friday classes. If you adopt a model of one day a week you have to very careful. Dr. Pinter-Lucke responded to comment about the 7 am module. It was added by the request of departments that needed an additional module. It is not highly utilized, but it is needed. The comment was made that the early morning classes are convenient for the working students who would rather have a morning class than a night class. A senator commented that students under 25 do not function well in early morning. Several studies point to the fact that their brains are not mature enough yet. In regard to a census of how much enrollment is on campus on Friday, if we view Friday as a day to put classes with lab and activities, then the other classrooms might be better utilized. Committee Chair Nelson added to the comment on Friday labs. Labs are scheduled in the evening. It is difficult because of overlaps with short time modules during the day. This would allow students to take both the lecture and lab on a three day module. Dr. Alva pointed out that in the current description of the modules, exceptions are allowed to the pattern. If they have curricular pedagogical needs, it can be worked around. The activity on MWF before 2 p.m. is popular in the quarter system time module. She reminded the Senate that none of the disciplines are on an island. Every major takes GE courses and student have to have a balance of all courses to fulfill their GE. For instance, students need to have core courses in other disciplines to advance in their own program. We need to use our resources to the maximum capacity. The Friday utilization of modules was discussed. The figure of of 1 percent was questioned. Lisa Rotunni clarified with respect to Friday course 109 sections with 2670 students enrolled. At present, 2.6 percent of enrollment and 2.9 sections are on Friday only modules. Chair Eskandari acknowledged the work of the Academic Affairs Committee both in 2014-15 and Fall of 2015 as well as the work of the Senate. The report before the Senate has no conflicts. The consultation has been ongoing for one year. A question was raised regarding Recommendation 2; the request for the departments to provide a pilot class schedule for AY 2018-19. This would be studied to see if additional changes are needed. What is the timeline for the pilot class schedule? Committee Chair Nelson stated that it would need to be completed more than a year ahead of the implementations One of the things that drives the clock is the necessity of getting the information in CMS which is a pretty extensive process. She did not have the scope of knowledge to answer the question. The suggestion was made that there has been a lot of work on this and there are many different opinions. It was also suggested that the Senate should consider postponing this item. Chair Eskandari asked Senator Nelson if she believed that the Academic Affairs can do additional consultation and comeback with a recommendation that would address the Provosts concern. Dr. Nelson responded that the Academic Affairs Committee would be willing to try. M/s to postpone AA-003-145, Definition of Class Time Modules and Finals Schedule for ɫ Semester Calendar to the January 27, 2016 Academic Senate meeting. Discussion- Motion to postpone Senator Nelson stated that one of the challenges to this process is that it has been significantly a philosophically-driven process rather than a data-driven process. She stated that she is not convinced that the campus would want the same schedule under semester as the quarter system. Dr. Alva encouraged the Academic Affairs Committee and the Senate work in good faith and come together to find a resolution in a timely manner. She is confident that there can be a compromise between the current and proposed time modules that will allow the flexibility needed. The motion was restated: M/s to postpone AA-003-145, Definition of Class Time Modules and Finals Schedule for ɫ Semester Calendar to the January 27, 2016 Academic Senate meeting. The motion passed unanimously. 4. New Business a. Emeritus Award -- Robert Hurt Robert Hurt, Accounting Department, has retired after the regular Emeritus cycle and would like to receive the rights and privileges of Professor Emeritus. The Department has recommended that he be given emeritus privileges. The Department has submitted a formal resolution. The award will be presented in June 2016. M/s/ that the Academic Senate recommend to President Coley that Robert Hurt, Accounting Department, be given the rights and privileges of Professor Emeritus upon retirement. The motion passed unanimously. 5. Old Business 6. 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